List of active policies

Name	Type	User consent
Student Code of Conduct	Site policy	All users
The Gem-A online Campus Website Site Policy	Site policy	All users

Student Code of Conduct

Summary

English - The Student Code of Conduct states the key mutual obligations and expectations between Gem-A and its students (you), providing a structure that creates a supportive learning environment. All students must agree to the Student Code of Conduct before they are able to commence on the site.

French - Le Code de conduite des étudiants énonce les principales obligations et attentes mutuelles entre Gem-A et ses étudiants (vous), fournissant une structure qui crée un environnement d'apprentissage favorable. Tous les étudiants doivent accepter le Code de conduite des étudiants avant de pouvoir commencer sur le site.

Chinese Simplified - 《学生行为守则》说明了 Gem-A 与其学生（您）之间的关键相互义务和期望，提供了一个创造支持性学习环境的框架。所有学生必须同意《学生行为守则》，才能开始在该场地的学习。

Chinese Traditional - 《學生行為準則》規定了 Gem-A 與其學生（你）之間的主要相互義務和期望，提供了一個結構以創造支持性的學習環境。所有學生在開始使用網站之前，必須同意《學生行為準則》。

Japanese - 学生行動規範は、ジェムエーとその学生（あなた）との間の主要な相互義務と期待を示しており、支援的な学習環境を作るための構造を提供します。すべての学生は、サイトで学習を開始する前に、学生行動規範に同意する必要があります。

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Full policy

Cliquez ici pour lire la version française. Puis revenez sur cette page et acceptez la politique (à la fin de la page).

点击这里阅读简体中文版。然后返回此页面并接受政策（页面底部）。

點擊此處閱讀繁體中文版。然後回到此頁面並接受政策（頁面底部）。

日本語版を読むにはここをクリックしてください。その後、このページに戻ってポリシーを承認してください（ページの最後で）。

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1. Purpose

The Gem-A Student Code of Conduct outlines the standards of behaviour expected of all students to support a respectful, inclusive, and effective learning environment. This policy covers all students whether studying at Gem-A London, Online Distance Learning (ODL) or at one of Gem-A’s Accredited Teaching Centres (ATC) or Gem-A Approved Practical Providers (GAPP).

2. General Responsibilities

All students are expected to:

Take responsibility for their learning, behaviour and conduct.
Treat staff, fellow students and visitors with courtesy and respect.
Contribute positively to a collaborative learning environment.
Comply with student policies and procedures set by Gem-A, or the teaching centre.
Comply with any local rules, regulations and legislation.

3. Communication and Behaviour

Students must:

Always communicate respectfully, including via online posts and forums.
Avoid disruptive behaviour or language that interferes with teaching and learning or the operational aspects of Gem-A or the teaching centre.
Not participate in any form of harassment, discrimination, bullying, or intimidation towards anyone, whether this is a fellow student, staff member or visitor, and to comply with the Gem-A Bullying and Harassment policy.

Unacceptable behaviour whether verbal, written, physical or online will not be tolerated and could lead to disciplinary action.

4. Attendance and Engagement

Gem-A London teaching centre students are expected to attend all scheduled classes and arrive on time. Any absence should be agreed with Gem-A; the minimum attendance requirement is 80%.
ODL students are required to engage consistently with their online coursework and progress through the course in accordance with the published course outline. Gem-A requires at least 80% of the online course to be completed.
ATC and GAPP students are required to attend and participate in line with their teaching centre requirements.

5. Academic Integrity

Students are expected to act honestly regarding Gem-A coursework, academic assessments and examinations, including:

Completing and submitting their own work.
Avoiding plagiarism or cheating in coursework, assessments or exams.
Acknowledging sources of information or referencing the use of AI tools appropriately where required.

· Academic malpractice may result in disciplinary action, which could lead to suspension or enforced withdrawal from a course or programme of study. If this happens, Gem-A will not reimburse any fees paid by students.

6. Use of facilities and resources

Students must:

Use Gem-A, ATC or GAPP teaching facilities, equipment and learning resources responsibly and carefully and follow any staff/tutor instruction.
Avoid damaging, misusing, or removing Gem-A, ATC, GAPP or another individual’s property without permission.
Not breach the copyright of Gem-A or any third party by copying from the Gem-A online learning platform, course materials or teaching materials without authorisation.
Respect all shared spaces and the property of others.

7. Information Technology and Online Conduct

Students must:

Register to use the Gem-A online learning platform and agree to the Gem-A Online Campus Website Site Policy and any other relevant student policies.
Give their consent to Gem-A’s processing of their personal data via the Gem-A online learning platform and to acknowledge Gem-A’s Data Protection statement.
Not share any inappropriate content. All online communication related to Gem-A, staff or students must remain respectful and professional.
Gain prior consent from Gem-A for the audio recording of onsite classes or other sessions and only where reasonable adjustments are being considered. Video recording of onsite classes is not permitted.

8. Health and Safety

Students are required to:

Comply with Gem-A, ATC or GAPP health and safety procedures.
Follow all emergency routine instructions and procedures.
Not bring dangerous or illegal items onto Gem-A or teaching centre premises.
Avoid any behaviour or actions that place themselves or others at risk.

9. Alcohol and Substance Use

The use of alcohol or illegal substances during teaching and learning activities is not allowed.
Students must not attend classes while under the influence of substances that may impair judgement or behaviour.

10. Breaches of Code and Resolution by Gem-A

Where concerns arise regarding student conduct:

Gem-A will address issues fairly, respectfully and proportionately.
Informal discussion and resolution will be used where appropriate.
More serious or repeated breaches of this code may result in disciplinary action which could lead to suspension or enforced withdrawal from a course or programme of study. If this happens, we will not reimburse any fees paid by students.

Students will be given the opportunity to respond to any concerns raised.

11. Acknowledgment

By enrolling onto this course, you agree to abide by the Gem-A Student Code of Conduct and to contribute to a respectful and professional learning environment.

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The Gem-A online Campus Website Site Policy

Summary

The Gem-A online campus provides a range of features for the delivery, support, administration and participation in teaching and learning activities. The features include content delivery and collaboration between tutors and learners, such as:

· Content creation or upload;

· Discussion forums and chat rooms;

· Messaging tools;

· Assignments;

· Quizzes; and

· Monitoring of users' online activity.

The Gem-A online campus is integrated with the Gem-A Student Records database to enable the creation of accounts for enrolled students and their allocation to the appropriate study areas. Other software and web services may also be linked to provide an integrated learning environment for staff and students. The Gem-A online campus is defined as the Gem-A implementation of the Moodle course management system and all other linked software tools for the support and delivery of teaching, learning and research at Gem-A. Hereafter it will be referred to as 'The Gem-A online campus'.

Full policy

The Gem-A online Campus Website Site Policy

Site Policy for GDPR compliance.

The Gem-A online Campus Website Site Policy

Gem-A online campus Policy and Data Protection Statement

Introduction

The Gem-A online campus is the Virtual Learning Environment (VLE) used at Gem-A. It is based on the Moodle 'Course Management System' (http://www.moodle.org), a free open source software package designed using sound pedagogical principles, to help educators create effective online learning communities. Moodle is distributed under the GNU General Public License.

· Content creation or upload;

· Discussion forums and chat rooms;

· Messaging tools;

· Assignments;

· Quizzes; and

· Monitoring of users' online activity.

Purpose of the Site Policy

The purpose of the Gem-A online campus Site Policy is to specify user responsibilities and to promote the appropriate use of the Gem-A online campus for the protection of all members of the Gem-A learning community. The Site Policy applies both within and outside of Gem-A premises.

Site Policy

Please note that users include ad hoc learners attending short courses at Gem-A.

Registration

· All users must register to use the Gem-A online campus.

· All registered users must agree to the Gem-A online campus Site Policy and any other applicable policies.

These Policies cover the whole period that the user is a member of the Moodle community at Gem-A.

On registration, users must give their consent to Gem-A's processing of their personal data via the Gem-A online campus and to acknowledge Gem-A's Data Protection Statement.[LD1] [LD2]

Your Responsibilities

Users of the Gem-A online campus must agree to:

a) Not use the Gem-A online campus for anything else other than for the purposes of teaching, learning and research. However, incidental personal use, for example via the Moodle social forums, is acceptable.

b) Not use the Gem-A online campus for personal commercial use, for example marketing.

c) Not use the Gem-A online campus for uploading, storing, viewing or transmitting any material which is (or may be considered to be) defamatory, inflammatory, discriminatory, obscene or offensive.

d) Not misrepresent Gem-A or bring it into disrepute in any way through the use of the Gem-A online campus.

e) Be responsible for moderating discussion forums which they may have created.

f) Always act in a professional manner. Be polite and courteous to others when using the Gem-A online campus. The Gem-A online campus is not to be used to libel, slander, or harass any other persons.

g) Not plagiarise in submitted postings or assignments.

h) Not breach the copyright of Gem-A or any third party by copying from the Gem-A online campus without authorisation. Copyright of the course materials and content of the Gem-A online campus are owned or controlled by Gem-A unless otherwise stated. Any copies of third-party materials will be clearly labelled with warnings about any copyright restrictions.

i) ensure that any copyright material reproduced and loaded onto Moodle conforms with the Copyright, Designs and Patents Act 1988 (as amended) https://assets.publishing.service.gov.uk/media/60180c2b8fa8f53fc62c5897/Copyright-designs-and-patents-act-1988.pdf or with [LD3] any licence agreement held by Gem-A, or has been made with the express permission of the rights holder. All reproductions must be fully acknowledged. Material not conforming to these requirements will be removed from Moodle.

j) any piece of work submitted electronically may be submitted to Turnitin (3rd party software to check for originality) and added to the TurnitinUK database.

Your Responsibilities and Data Protection

Users of the Gem-A online campus must agree to:

i) Look after their own username and password. Do not share your password with anyone else and do not use the username and password of other users.

j) Keep physical access to the Gem-A online campus secure. For example, do not login to the Gem-A online campus and then leave your computer unattended.

k) Not attempt to gain unauthorised access to any part of the Gem-A online campus.

l) Not post material which contains viruses or other programs which may disrupt Gem-A's systems.

m) Not upload private, confidential or sensitive material unless this is authorised.

n) Keep their own data up-to-date and secure.

o) Understand that Gem-A will not take responsibility for any loss of information, which has been posted on the Gem-A online campus, once users cease to be formally associated with Gem-A.

Enforcement

Certain activities will be regarded very seriously by Gem-A and are subject to severe penalties for users, including suspension of use of the Gem-A online campus.

These activities include deliberate interruption to the use of the Gem-A online campus; gaining or attempting to gain unauthorised access to any part of the Gem-A online campus or information stored therein; unauthorised disclosure of personal data; wilful or reckless infringement of any intellectual property rights of Gem-A or third parties; and the viewing, transmitting or storing any material which is (or may be considered to be) defamatory, inflammatory, discriminatory, obscene or offensive.

Gem-A Online Campus Data Protection Statement

Your Permission

By agreeing to the following Data Protection Statement, you are giving your permission to Gem-A to process your personal data via the Gem-A online campus for the purposes of teaching, learning and research. Gem-A will also process your personal data as part of the administration of your studies at Gem-A.

The Gem-A online campus is by a third parties under contract. Gem-A and contracted third parties will deal with your personal data in accordance with the principles set out in the General Data Protection Regulation (GDPR) 2018.

Collection of your personal data

Gem-A collects data directly from you (e.g. from application forms, change of details forms, at events and via our website) and will create some data internally (e.g. when we assign you a student or membership ID or determine examination results). We may also collect some data from external sources. For example:

Employers and accredited teaching providers (ATCs, GAPPs) may provide Gem-A with relevant information about members and students employed by or training with them.

Gem-A's service providers (e.g. examiners or invigilators) will send Gem-A information relevant to the service they are providing.

The general public may provide information to Gem-A in relation to complaints or investigations.

Online activities: If you visit Gem-A website or online campus, we collect information about cookies and Internet Protocol (IP) addresses of your device used to access the site which is used in monitoring the level of activity and services we provide. For more information, please see our website notice.

Cookies

In order to use the Gem-A online campus you must have 'cookies enabled' on your web browser. By agreeing to this Data Protection Statement, you agree to allow certain information about you to be collected from the Gem-A online campus.

We collect your information by cookies. Cookies are small file structures used by the Gem-A online campus to 'request' information from the computer which you are using. This information is then returned to the Gem-A online campus and stored. The types of information we collect may include usage statistics, for example when users last logged into the system, when they accessed certain activities, or when they uploaded their assignments.

We use this information to help improve the Gem-A online campus services by ensuring that the material and content of the courses match with the users' requirement and also to make sure users are not having problems with access. The usage statistics are visible to the Gem-A online campus administrators and may be visible to your course tutors and, where applicable, authorised users from your employer's organisation.

Who will have access to your information?

Fellow students on your course and authorised persons, for example external examiners [LD4] [LD5] will have access to your name, photograph and any discussion comments you make.

Only you and authorised persons will have access to your assessment information.

For further information and help on data protection issues, please visit Gem-A: Data Protection web pages at https://gem-a.com/privacy-policy/

Disclaimer

Please note that Gem-A reserves the right to remove, vary or amend any of the content which appears on the Gem-A online campus at any time and without prior notice.

Please also note that the Gem-A online campus may contain links to other websites outside Gem-A's control and that Gem-A is not responsible for the content or accessibility of these sites.

[LD1]Is this what actually happens and where is the Data Protection Statement and does it include processing of personal data?

[LD2]Under student resources tab and is the same document. https://gem-a.com/privacy-policy/

[LD3]This is now the correct link

[LD4]We do not have placement supervisors and the examiners as far as I know do not have access to Moodle student profiles

[LD5]Remove placement supervisors